13.5 Corporate Collection Module – User Manual

Overview

The Corporate Collection Module is designed to simplify payment management between companies and corporate clients.
It enables corporates to pay an advance amount based on projected trips, which the system automatically adjusts against future invoices.

What is it?

• A prepayment and partial payment system where corporate clients deposit funds in advance.
• These funds are stored as a “collection balance” in the system.
• Applied automatically to invoices, reducing manual intervention and improving transparency.

Example Use Case

A corporate client expects 60 rides in the upcoming month and deposits $1,000 in advance:

• Invoice = $900: System marks it as paid automatically; $100 remains in credit.
• Invoice = $1,500: $1,000 is adjusted from the collection; remaining $500 is shown as payable.

Key Benefits

• ✅ Streamlined Payments: Reduces manual tracking and follow-ups.
• ✅ Transparency: Both corporates and companies can track advance balances and settlements.
• ✅ Time-Saving: Automatic invoice adjustment ensures faster reconciliations.
• ✅ Flexibility: Supports partial and advance payments, minimizing delays.

How It Works

1. Corporate client pays an advance amount to the company.
2. Admin records this payment in the Collection Module under the client’s account.
3. At invoice generation:
   • The system automatically deducts the invoice amount from the available collection.
   • If the collection covers the full invoice, it is marked as Paid.
   • If not, the balance is adjusted, and the remaining payable amount is shown.
4. Both the company and corporate client can view detailed transactions in the invoicing section.

Final Note

The Corporate Collection Module enhances trust and efficiency between companies and corporate clients by ensuring:

• Seamless payment handling
• Advance settlement options
• Transparent reporting